Privacy Policy

Last Updated: December 1, 2025 

Northern Corporate Services (“we”, “our”, “us”) is committed to protecting the privacy of our clients, website visitors, and all individuals who interact with our corporate services and paralegal practice.  We collect, use, and safeguard personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws

1. Information We Collect 

We may collect the following types of personal information: 

Information You Provide Directly 

• Name, address, email, and phone number 
• Business information (corporate documents, registration details, filings) 
• Identification documents (where required for legal or regulatory purposes) 
• Case-related information for paralegal or administrative matters 
• Billing and payment details 

Information Automatically Collected 

When visiting our website, we may collect: 

• IP address and browser information 
• Cookies or usage data to improve website functionality 
• Basic analytics (non-identifiable) 

We do not collect sensitive information unless required for legal purposes and provided voluntarily.  We DO NOT sell or share any information.

2. How We Use Personal Information 

We collect and use personal information to: 

• Provide corporate services and paralegal assistance 
• Prepare documents, filings, and correspondence 
• Schedule appointments and communicate with clients 
• Process payments and issue invoices 
• Meet legal and regulatory obligations 
• Improve website performance and user experience 

We will only use your information for the purposes for which it was collected unless you consent to another use or the law permits it. 

3. Sharing of Personal Information 

We do not sell or trade personal information. 

We may share information only when necessary: 

• With government agencies for filings or regulatory requirements 
• With third-party service providers (e.g., secure payment processors, cloud document storage)
• With courts, tribunals, or legal institutions when required for a case or legal matter 
• When required by law, warrant, or court order 

All third-party providers are required to maintain privacy and security standards equal to or greater than our own. 

4. How long we retain your data

By engaging our services or providing personal information, you consent to its collection, use, and disclosure for the purposes outlined in this policy. 

You may withdraw consent at any time, subject to legal or contractual obligations. Withdrawal of consent may limit our ability to provide services. 

5. Storage and Security 

We take reasonable measures to safeguard personal information, including: 

• Encrypted digital storage and secure cloud platforms 
• Password-protected accounts 
• Limited employee access on a need-to-know basis 
• Secure disposal of physical files and electronic data 

Despite our efforts, no method of transmission or storage is completely secure; however, we follow best practices to minimize risk. 

6. Retention of Personal Information 

We retain personal information only as long as necessary to: 

• Provide services 
• Meet legal obligations 
• Maintain business records as required by law 

After retention periods expire, we securely delete or destroy information. 

7. Use of Cookies and Website Tracking 

Our website may use cookies to: 

• Improve functionality 
• Analyze usage trends 
• Enhance user experience 

You may, of course, disable cookies in your browser settings; however, some features may not function properly. 

8. Third-Party Links 

Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites. 

9. Contact Information 

If you have questions about this Privacy Policy, wish to access your information, or want to file a privacy-related complaint, please contact: 

We will make every effort to resolve concerns promptly and transparently. 

11. Changes to This Policy 

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated date. Continued use of our services indicates acceptance of the revised policy.